Our Privacy Policy

Introduction     

Colin Wilks & Co Limited  is committed to respecting our customers' privacy and protecting their personal information from misuse or unauthorised disclosure and complying with privacy laws. Colin Wilks & Co Limited values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.      

This privacy policy explains how we use any personal information we collect about you when you use this website.               

Business Summary         

Colin Wilks & Co Limited  is a Professional Services company, specialising in the business area of Accountancy.    

We process personal information to enable us to provide accounting,  and related services, to maintain our own accounts and records and to support and manage our employees. Specifically.

Bookkeeping

VAT filing

Management accounts

Periodic accounts reviews

Preparation and filing of annual accounts

Preparation and filing of annual tax returns

Company secretarial services

Payroll processing

Company pension processing

Profit improvement consultancy

Personal and business tax planning

Business start-up advice

Business disposals

Business retirement strategies  

Organisation Size:            Colin Wilks & Co Limited employs 4 staff

Business Location:           Buckinghamshire, UK

Data Controller Details

Name:  Colin Wilks

email Address:  colin@colinwilks.co.uk

Telephone Number:       01908 805080

Postal Address: Suite 2, Douglas House

                            32-34 Simpson Road,

                            Fenny Stratford

                            Buckinghamshire

                            UK

                           MK1 1BA

Data Protection Officer Details:

Name:  Colin Wilks

email Address:  colin@colinwilks.co.uk

Telephone Number:       01908 805080

Data We Collect - Online Services           

This Privacy Policy relates to our use of any personal information we collect from you via the following online services:

Our  website: colinwilks.co.uk

Our secure client portal : Virtual Cabinet provided by Reckon Software

Emails you may send to us: colin@colinwilks.co.uk; susan@colinwilks.co.uk; payroll@colinwilks.co.uk

Depending on which of our services you use we may collect the following information:   

Name

email Address

Telephone Number

Postal Address

Business Name

Services you are interested in

When, Why and How we gain Consent (Legal Basis)       

We will not collect any information  about you without your explicit consent:

We will ask your consent every time we need to collect personal information about you.

We will explain in a clear simple terms why we  want  to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might want to offer you.

Why we Collect Personal Data  

We collect information about you to process your order and manage your account. 

We may collect and analyse information for the purpose of providing personalised products & advice.

We also use it to recommend things we think you will like.

We may use it to notify you about things you’ve told us you like.

We also use it for business, regulatory and legal purposes, like:

   Dealing with any requests you make or content you submit

   Getting in touch if we need to tell you about something, like a change to our policies or issues with a service    

Who Processes the Data We Collect (Who are the recipients of your data)          

We will store and process your data following industry best practice and security.

We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information by those entities and third parties.     

Most of that processing takes place at Colin Wilks & Co Limited in Fenny Stratford in UK 

Some of the processing may take place outside of the UK but within the EEA and covered by GDPR.

Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it." 

The data we collect through our online services may be processed by one or more of the following:

Thomson Reuters trading as Digita tax software

Where we might send your personal data (Geographically)        

We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.

We will only consider transferring your data outside of the EU if the following conditions are met:             

A transfer, or set of transfers, may be made where the transfer is:

- made with your explicit informed consent;

- necessary for the performance of a contract between you and this organisation or for pre-contractual steps we need to take at your request;

- necessary for the performance of a contract made in your interest between this organisation  and another person;

- necessary for important reasons of public interest;

- necessary for the establishment, exercise or defence of legal claims;

- necessary to protect your vital interests or those of other persons, where you are physically or legally incapable of giving consent;

How long do we keep your data               

The data referenced above in section - Data We collect: 

- Is kept in our active file for 18 months

- After 18 months is deleted from our systems

We use Active records for some or all of the activities detailed in the section above - Why We Collect Personal Data

If there is no positive activity from you within 18 months we will delete your records

Positive activity means that you open, read, interact with either the website or through any of the communication methods we use to contact you.

It is our responsibility to be able to demonstrate this positive activity and if we cannot then your details will eventually be deleted.

We may from time to time request that you create an affirmative action vie email, our secure client portal or our website to keep your record active, if we are unable to determine it automatically.

Your Rights as an Individual in Respect of the Data We hold       

We respect the rights and freedoms of individuals and as such we would like to make you aware of the following.

You have the right to:

Request access to your data

Request rectification of your data where there are errors or inaccuracies or the data is not current

Request that the data we hold is removed entirely from our systems

Request us to restrict processing of your data

Object to our processing of your data

Request your data in a format that is commonly used/accepted

Send your data to another controller

Withdraw consent already provided - at any time

You also have the right to complain to this organisation,

To exercise your rights above please contact any of the Data Protection Officer or Data Controller via any of the channels provided.

You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are as follows:

https://ico.org.uk/concerns/handling/ or call the ICO on 0303 123 1113.

Quick Links for exercising your rights     

DPO email Address:        colin@colinwilks.co.uk

DPO phone number:      01908 805080

Controller email address:             colin@colinwilks.co.uk

Controller phone number:           01908 805080

Data Sources - where did you get my data.         

Any and all data in respect of - Data We Collect, is collected directly from you, the individual.

We do not collect any of your personal data from any other sources. This includes any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally. 

Do we have a statutory or legal right to hold this data   

We have no statutory or legal right to hold the data you have provided , and detailed in respect of - Data We Collect.

We rely on consent to collect and store this data, and uphold all of the individuals rights and freedoms with respect personal data given by consent.

See section - Your Rights as an Individual in Respect of the Data We hold

Automated Decision Making, Profiling, and what that means for you    

Any and all data in respect of - Data We Collect, is not subject to any automated decision making.

We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.

There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.

Cookie Policy    

In summary

A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (all referred to here as a ""device"") web browser from a website's computer and is stored on your device's hard drive.

Each website can send its own cookie to your web browser if your browser's preferences allow it. Many websites do this whenever a user visits their website in order to track online traffic flows.

Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked.

If you continue without changing your settings, you are agreeing to our use of all cookies on the Colin Wilks & Co Limited website. However, you can change your cookie settings at any time.

During the course of any visit to Colin Wilks & Co Limited website, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit."           re's where you can enter in text. Feel free to edit, move, delete or add a different page element.